Collecting & Reviewing Documents

A developer must provide the following documents:

• Purchase Agreement 
• Condominium Plan (or proposed condominium plan), including any Condominium Additional Plan Sheets (CAD)
• Bylaws (or proposed bylaws)
• Management Agreement (or proposed management agreement)
• Recreational Agreement (or proposed recreational agreement)
• Lease of the parcel of land, if the unit is located on leased land
• Mortgage, if it affects or will affect the title to the unit
• Phased Development Disclosure Statement (if the development is multi-staged and developer is using a phased development model)
• Mortgage or claim/liability (also known as a “financial encumbrance”) registered against the corporation’s real property
• Home warranty insurance contract
• Statement of a fixed date range or range of dates by which you can start occupying the unit (also known as an occupancy date statement)
• The corporation’s most recent budget (or proposed budget)
• Occupancy permit or written permission from a municipal authority
• Additional information and documents as required by the Condominium Property Regulation, such as:
  • Developer’s name and address
  • Name and address of the lawyer responsible for holding deposits
  • Floor plan including materials to be used to finish the unit (if the development is not substantially complete)
  • A list of fees, rents or other charges that the corporation must pay to the developer or a third party for the use of units or property
  • The amount of occupancy fees and description of any other fees, if any

Section 20.01(1) of the Condominium Property Regulation outlines additional information and documents that the developer must provide to a purchaser in particular situations (e.g., phased developments, bare land units, etc.). Refer to the Regulation for more specific information.

In addition to all the documents for a new development (listed above), the following documents must also be provided for conversion developments:

• Summary of deficiencies
• Date of original construction of the building
• Description of all previous uses of the building
• Alberta Building Code applicable at the time of the building construction
• Dates when any physical modification (other than to address normal wear and tear) was started and completed
• Copy of the reserve fund report
• Copy of the building assessment report (BAR) or converted property study (CPR)
• Description of any major retrofits to a building in the conversion prior to conversion
• Any technical analysis of the units, real property and personal property of the corporation or common property (where a converted property study “CPR” is not required). This includes any that have been prepared but not been delivered to board.

 Within 10 days of receiving a summary of deficiencies, you can request in writing from the developer a copy of the building assessment report.  After receiving the request, a developer has 10 days to provide you a copy of the report.

• An information statement (“consolidated information statement”) with:
  • Details on any:
    • Lawsuits involving the corporation
    • Judgments or orders that the corporation is liable for
    • Written demand on the corporation greater than $5,000 that may result in a lawsuit
  • A statement outlining or setting out:
    • capital replacement reserve fund amount
    • contributions and how they are determined
    • structural deficiencies known to the corporation at the time of the request
  • Loan disclosure statements for current loans
• Statement about any plan of survey filed or registered on the parcel
• A statement outlining unit factors and how their allocations are determined
• Details or a copy of any existing or prior agreements (management and recreational)
• Details on post tensioned cables
• A copy of the corporation’s budget and annual financial statements
• A copy of the corporation’s bylaws
• For a particular fiscal year, a copy of:
  • All approved general meeting minutes. If unavailable, then draft minutes of general meetings that took place at least 30 days before the request date
  • Approved board meeting minutes
• A copy of any lease or exclusive use agreement on common or real property  (for example, parking stall or storage unit)
• A consolidation of all rules made by the corporation under section 32.1 of the Condominium Property Act
• A list of board member names and addresses for service
• The text of ordinary and special resolutions voted on by the corporation, plus voting results (other than show of hands vote results)
• Copies of professional reports. This does not include reports subject to legal privilege (confidential, client-lawyer information).
• Copies of insurance certificates and insurance policies
• The current standard insurable unit description
• Copies of reserve fund plans, reserve fund reports and annual reports

A condominium corporation can charge fees for document requests. For more information on document requests and fees, go to our Information and Document Requests page.

The 10 day timeline does not apply to these documents but they should still be requested and reviewed. Talk to your lawyer or real estate agent about obtaining these documents.

• Condominium Plan, including any Condominium Additional Plan Sheets (CAD) – can be requested from Land Titles Office or Registry Agent)
• Certificate of Title – can be requested from Land Titles Office or Registry Agent
• Condominium Newsletters – request from Condominium Corporation
• Any notifications of insurance coverage changes from the condo corporation
• Real Property Report (for bare land units only) – request from seller